BDVA is hiring: Secretariat and Communications Officer❗

18/04/24

The Big Data Value Association (BDVA) is seeking talented applicants to fill the position of Secretariat and Communications Officer in the BDVA Office in Brussels, Belgium.   Job description The successful candidate will support the membership a...

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The Big Data Value Association (BDVA) is seeking talented applicants to fill the position of Secretariat and Communications Officer in the BDVA Office in Brussels, Belgium.

 

Job description

The successful candidate will support the membership and general administration, communications, organisation of meetings, workshops, and major events, and will provide overall support to the association office administrative and communication tasks. She/he will report directly to the International Secretariat and Events Manager, will closely collaborate with the Communications Manager working in a small and very dynamic team. This is a junior position targeting candidates with some working experience in the sector that want to develop their careers in a very vibrant international community.

 

Key responsibilities

The BDVA Secretariat and Communications Officer performs the following tasks in close collaboration with the International Secretariat Manager, the Communications Manager and the rest of the team:
• Membership management and administration: Including the management and maintenance of the register of members and all relevant documentation; day-to-day contact with members; management of distribution lists; contact point for the info email account; membership updates; managing new applications for membership; producing statistics & reports. Responding to emails and to requests of members. Assist the International Secretariat Manager in general financial administrative tasks and project reporting.
• Communications: Supporting BDVA’s communication Including (but not limited to): website content management; newsletters; management of social media channels; production of communication materials; implementation and adjustments of BDVA’s communications strategy; planning media/communications initiatives and campaigns; evaluation of the quality of all outbound communications and suggesting improvements in key areas; create and maintain style guides and branding for all of BDVA’s content; develop press releases; potentially communicating with media outlets and journalists and creating press kits; and reporting on the progress of our communications campaigns to the Communications Manager and Secretary General.
• Organisation of events including conferences, seminars and workshops. Develop effective communications for events.
• Organisation of meetings: Supporting the organisation and logistics for the meetings; producing minutes and reports; and handling other external affairs that align with strategic priorities and opportunities.
• Organisational support to the International Secretariat Manager, the Secretary General and other team members. Support to other tasks such as the documentation management, development of internal surveys, etc.
Profile We are looking for a proactive, reliable, detail-oriented, thoughtful, organised and customer-oriented candidate, able to work with international communities in a multicultural, dynamic and fast-changing environment. Requirements:
• A minimum of a master’s degree or equivalent (ideally in business administration, communications, public affairs or similar).
• Minimum 2-year experience working in a similar position exposed to an international and multi-cultural context.
• Proficient user knowledge of Microsoft Excel, Microsoft Word, Microsoft PowerPoint, WordPress and Canva. Knowledge of Adobe XD, Adobe Premiere, Adobe Lightroom and Adobe InDesign is a plus.
• Proven knowledge and experience on data or/and AI is a big plus.
• Proven working experience in communications and project, event or/and community management activities.
• A good understanding of the environment of international non-profit associations.
• Excellent communication and drafting skills. Proven experience in managing digital communication channels. Graphic design skills is a plus.
• Very strong organisational skills.
• Knowledge about the functioning of the European institutions. The working language of BDVA is English and the candidate must be fluent in English. French is a very strong plus. Other languages are a plus. Availability to travel within Europe.
What we offer
• A full-time or part-time position with a competitive remuneration package.
• An international and multicultural work environment in an exciting and dynamic technological and policy field.
• Flexible working conditions with opportunity for personal initiative.
• You will be part of a highly motivated, highly skilled, open, collaborative etc. team and association focussed on impact in and for Europe.

Starting date: May/June 2024

Apply now!

Please send your CV and cover letter by 16 May 2024, to jobs@core.bdva.eu with the reference #SecretariatOfficer2024. Interviews will be held on a rolling basis. Those who pass the desired requirements are invited to the interview immediately. Apply as early as possible!